Pre AVL
- Download Summary Files
- Maintenance>SED Data> Import summary Data from CPSE Portal
- Select School Year, then select:
Service AVL
AVL – Automated Voucher Listing
Claims -> Load/Create AVL File
- From SED (Double Click)
- Download AVL File

- Enter SFTP/Go Anywhere username and Password
- School year drop-down

- Highlight file (most recent file date)
- Double Click AVL Text
- Double Click from SED
- Highlight most recent
- Load AVL file (you will see it loading)
- Done -> OK
Check for AVL Adjustments
- Reports -> AVL/Claiming -> AVL
- Bottom right -> AVL adjustments
- (if there are adjustments, you must reconcile before finishing AVL)
- [will bring up report]
- Click OK
Claims -> Process AVL
- Refresh
- Select All -> Claim
- Try to Part Claim -> Select All -> Claim
- Change Service Type (for all CB, SEIT, and RS) -> Refresh
- Select All -> Claim
- Select All -> Part Claim
- X Out
Claims -> Audit AVL RS/ SEIT sessions (this will not be for CB)
- Run Audit
- Double click on first
- Edit -> OK -> Yes -> Close
- (When sessions aren’t matching, use as opportunity to check for problems)
- If there are problems (that cannot be resolved here)
- Claims -> Audit AVL RS/SEIT Sessions
- Select all -> Right Click -> Remove Claim from AVL
- These will go to Unclaimed Payables to review later
Reports -> AVL/Claiming -> AVL
- Run AVL Report
- Print last page (at least)
- X Out
- If adjustments -> Get report
- AVL breakdown report (if you choose)
- Cancel
Claims -> AVL Check
- Generate AVL Balance Check Report
- Preschool and SED should match
- Print
- X Out
- Should send this to either preschoolsupport@cpseportal.com and copy your support contact, or fax the document to 518-393-9938 at the attention of your support contact.
Create Return File
- Claims -> Load/Create AVL File
- Create Return AVL tab
- Create AVL Return file
- Upload AVL Return File
- SFTP/GO Anywhere password
- Yes – to auto-generate
Article ID: 195, Created: 2/12/2020 at 3:44 PM, Modified: 9/19/2023 at 11:55 AM