The Hourly Billing Feature is intended for agencies that are billing for Related Service Aides, Nurses, or Interpreters.
The first step is to add person records for the service providers so they can be selected when creating the Hourly Billing logs.
To do this see the link below:
Once the people have been added you will be able to begin creating Hourly Billing logs.
Start by going to Attendance > Hourly Billing > Enter Hourly Billing
You will then select the School Year, the County, the provider (if you work for multiple providers) and a service type (if desired). Then Click Retrieve.
This will display the available enrollments. Click on Enter Hours to begin entering your sessions.
Once you click Enter Hours you will be taken to a different screen, Select the week you want to enter the attendance for using the Jump To Field.
Then Select your Service Provider, Service Dates and enter your Time in and Time Out.
Important, the Time entries must be formatted exactly as described below.
08:00 AM
05:30 PM
There must be Four Digits then a Space before the AM or PM
Once you finish entering your data, click Add to save it.
A new line will be added so additional days can be added.
You are able to delete items by clicking Delete.
After all of the hourly billing is entered it needs to be signed, a Billing Admin is able to do this.
To do this Go to Attendance > Hourly Billing > Review and Sign Hourly Billing
On the Review and Sign Hourly Billing screen start by clicking Retrieve.
This will display all of the items that were entered and not signed.
The number of unsigned entries will be displayed for each month.
To sign them, click the Review and Sign link.
Once you click Review and Sign you will see the info for the Enrollment and the info for any unsigned entries.
The Edi link will allow you to make changes if something is wrong.
Once you have determined that it is correct you can put checkmarks in the boxes to sign the attendance.
Checking the Blue box at the top of the grid will select all available attendance.
Then click the Sign Attendance Button, enter your PIN and click I Agree to sign the attendance.
After the attendance has been signed it can be billed like any other RS Service.