When you have SED programs without official rates issued by SED but need to pay the provider or be ready to pay the provider for their programs, you have the option to manually enter interim rates into Preschool that will allow your providers to bill using the interim rates.
It is also common at the beginning of each school year to enter these manual rates since official rates can take several months to release.
1. You can do this for both CB and SEIT, and the method is the same. For this demonstration, we will use a CB provider. First, go to "Providers" -> "Agency" -> "Center Based".
2. You can use whatever method you'd like to help you decide what the interim rate should be. For this demonstration, we will use the most popular method, which is using the same rate from the previous school year.
Select the school year session to be the previous session where you have their official rates, select the provider, and go to their "Programs" tab.
3. Take notes or take a screenshot of the rates for the provider's programs.
4. Change the current session to the new school year you need the interim rates for. You will be brought back to the providers tab, so you will need to select the provider and come back to the programs tab.
5. At the bottom of the programs tab, you can enter the interim rate in the "Rate" field, and if you have an interim aide rate, you can enter that too in the "1 to 1 Rate" field. Click "Apply" to save your changes.
6. Lastly, you would need to go to "Payment" -> "Agency Rate Adj." The programs that you just edited will show up in that window, and you would need to select them all and click "Update Rates".